How to Create a Business Email
Creating a business email is an important step for any new organization. A branded email address looks professional, builds credibility, and helps unify your team under one domain. It also improves communication and makes your business appear more trustworthy.
But how do you create one? It all comes down to email hosting.
What is Email Hosting?
Every email needs a destination, and that’s where mail servers come in. Email hosting provides the server where your emails and files are stored. When you pay for email hosting, you’re essentially renting space on a server for your emails.
Progressive Robot offers Email Hosting starting at just £1 per month. Our plans include advanced security features and 24/7 support. For businesses with higher demands, we also provide Exchange Email packages.
What is an Email Domain?
Your email domain is the part of the email address after the @ symbol. For example, in “john.doe@progressive-robot.com,” progressive-robot.com is the email domain. Most companies use their company name as the email domain to make it clear and professional.
With a paid email hosting provider like Progressive Robot, you’ll have more options for custom domains compared to free services like Gmail or Outlook.
Benefits of a Business Email Address
A business email address offers several advantages:
- Professionalism: A custom email domain (e.g., yourname@yourcompany.com) shows you take your business seriously. It looks more professional than a free email address like @gmail.com.
- Credibility: A branded email builds trust with customers. For example, “contact@progressive-robot.com” looks more legitimate than “contact.progressive-robot@hotmail.com.”
- Brand Visibility: Every email you send reinforces your brand name. It’s a simple but effective marketing tool.
- Avoid Spam Folders: Emails from a branded domain are less likely to be marked as spam. Customers will recognize your brand and trust your messages.
- Better Security: Paid email hosting offers stronger security features than free services, protecting your business from data breaches and cyber threats.
Tips for Creating an Effective Business Email
When choosing your email domain, follow these best practices:
- Avoid Numbers and Special Characters: Numbers or symbols (like asterisks) can trigger spam filters. Keep it simple and professional.
- Keep It Clear and Impactful: Your email domain should reflect your brand name. Avoid overly creative or confusing names.
- Use a Standard Format: Stick to a consistent format, like firstname.lastname@yourcompany.com. This makes it easy for customers to remember and recognize your emails.
- Use Generic Names for Specific Purposes: Create generic email addresses for common uses, such as:
How to Register Your Business Email
Once you’ve chosen your email domain and hosting provider, the next step is registering your email address. With Progressive Robot, we handle all the technical setup for you. All you need to do is pick your plan and start using your new business email.
Why Choose Progressive Robot for Email Hosting?
Still unsure about investing in professional email hosting? Progressive Robot’s Email Hosting plans start at just £1 per month. You’ll enjoy benefits like:
- Advanced security features
- Spacious inboxes
- 24/7 expert customer support
Ready to create your business email? Choose Progressive Robot and take the first step toward building a professional, credible, and secure communication system for your business.
