What Is Hosted Exchange Email?
When exploring email hosting options, hosted Exchange email stands out as one of the most popular choices—and for good reason. This article breaks down what hosted Exchange email offers and who it’s best suited for. But before diving into the specifics of hosted Exchange, let’s first understand what hosted email is.
What Is Hosted Email?
Hosted email, or email hosting, is an email solution hosted on a provider’s servers. In the past, businesses had to install, operate, and maintain their own email servers on-site. Hosted email eliminates this hassle by allowing businesses to rent server space from email service providers like Progressive Robot.
With hosted email, you can send, receive, and store email data on external servers managed by a provider, saving you time, money, and effort.
What Is Exchange Email?
Exchange email is a protocol developed by Microsoft, offering an alternative to options like POP3 or IMAP. While all three protocols allow users to access and read emails, Exchange email goes a step further by integrating features like shared contacts, calendars, and other Microsoft apps. This enables seamless synchronization of contacts, diaries, calendars, and tasks across teams and departments.
For example, if an employee schedules a meeting, they can check their colleagues’ availability directly through linked calendars. IMAP and POP3 lack this level of functionality, as they are simpler email protocols.
What Is Hosted Exchange Email?
Hosted Exchange email combines the power of Microsoft Exchange with the convenience of third-party hosting. Instead of hosting Exchange on your own server, a provider like Progressive Robot manages it for you. This means you can enjoy all the collaboration and productivity tools Exchange offers without worrying about server maintenance or overhead costs.
Benefits of Hosted Exchange Email
Hosted Exchange is an ideal email solution for small and medium-sized enterprises (SMEs) that want reliable, feature-rich email without the technical burden of managing their own servers. Here are the key benefits:
- Cost-Effective: Renting server space from a provider is more affordable than maintaining on-premises email servers.
- No Technical Expertise Required: The provider handles all technical aspects, so you can focus on your business.
- Custom Email Addresses: Use personalized email addresses (e.g., you@yourdomain.com) instead of generic ones like @gmail.com.
- Access Anywhere: Access emails, calendars, and shared contacts from any device, making it perfect for remote or mobile work.
- Send Large Attachments: Hosted Exchange allows you to send larger attachments than free webmail services.
- Advanced Mailbox Features: Enjoy features like mailbox rules, email forwarders, autoresponders, backups, and archives.
- Enhanced Security: Data is encrypted by default, with firewalls, antivirus protection, and anti-spam filters to prevent phishing and breaches.
- Access Controls: Delegate permissions based on roles, simplifying tasks like scheduling and document management.
- Guaranteed Reliability: Microsoft Exchange guarantees 99.9% uptime, ensuring your email system is always available.
- Scalability: Easily adjust storage and server resources as your business grows.
Who Needs Hosted Exchange Email?
Hosted Exchange email is particularly suited for:
- Small to Medium-Sized Businesses (SMBs): Ideal for teams that rely heavily on collaboration and need a scalable, reliable email solution.
- Academic Institutions: Schools and universities benefit from its ability to integrate with additional apps and streamline communication.
- Businesses Without In-House IT Resources: Perfect for companies that lack the technical expertise or resources to manage their own email servers.
Microsoft Exchange and Office 365
At Progressive Robot, we offer a range of hosted email solutions, including standard Email Hosting and Microsoft Exchange. For a comprehensive business package, Microsoft 365 includes Exchange email along with offline and online versions of the Microsoft Office suite (Word, Excel, Outlook, and more).
Microsoft 365 is the ultimate solution for businesses seeking productivity and collaboration tools. With hosted email and essential applications included, it’s a complete package for modern business needs.
Conclusion
Hosted Exchange email is a powerful, reliable, and flexible solution for businesses that want to streamline communication and collaboration without the technical overhead. Whether you’re a small business, an academic institution, or a growing enterprise, hosted Exchange email offers the tools and scalability you need to succeed.
To learn more about our Email Hosting options or to determine which product is right for you, contact Progressive Robot’s sales team today. We’re here to help!
